Event Coordinator Job at ROCS Grad Staffing, Alexandria, VA

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  • ROCS Grad Staffing
  • Alexandria, VA

Job Description

Why You Want to Work Here:

If you are passionate about creating outstanding experiences and excel in organization, this opportunity offers a chance to advance your career while supporting a mission that celebrates our military.

Responsibilities of the Events Coordinator:

  • Support the Director in planning and coordinating military ceremonies, corporate events, and private gatherings
  • Utilize tools like Event Temple, Excel, and other software to organize event details and track progress
  • Create detailed operational plans, schedules, and run-of-show documents to ensure smooth event execution
  • Collaborate with vendors to finalize details, timelines, and deliverables
  • Manage reservation systems and maintain accurate client and event databases
  • Monitor budgets, track expenses, and ensure timely collection of payments
  • Prepare post-event reports to evaluate success and identify improvement opportunities
  • Coordinate with catering, technology, and operations teams to meet event requirements
  • Work with the marketing team to position the Museum as a top-tier event venue
  • Efficiently schedule spaces for both internal and external activities
  • Supervise event setup, execution, and breakdown, ensuring all plans are followed precisely

Qualifications of the Events Coordinator:

  • 1-2 years of experience in activity coordination or a similar role
  • A bachelor’s degree in Marketing, Hospitality Management, or a related field is preferred but not required
  • Proficiency in management software (such as Event Temple) and the Microsoft Office Suite
  • Strong organizational and time management abilities, with a talent for multitasking and meeting deadlines
  • Exceptional communication and interpersonal skills for effective collaboration with clients and teams
  • Knowledge of multimedia and AV equipment is a plus

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