Studio Executive Assistant Job at Career Group, San Francisco, CA

Z3NRN3FRY3dsY1FKaUdMRDZpRU81ZXYv
  • Career Group
  • San Francisco, CA

Job Description

Job Title: Studio Executive Assistant

Location: San Francisco – Onsite

Salary: $90-110k base + Bonus & Benefits

A premier interior designer in SF is seeking an experienced Studio Executive Assistant to provide comprehensive administrative support to the Design Principal, Studio Director, and the Studio Administrative Team. This is a fast-paced, detail-oriented role that requires exceptional organizational skills, a polished professional presence, and the ability to juggle multiple priorities with discretion and efficiency.

The ideal candidate will bring three to five years of experience supporting multiple senior leaders, preferably within a creative, interior design, or architectural environment. This role offers the opportunity to be at the center of operations, working closely with leadership to ensure the studio functions smoothly and client needs are met at the highest standard.

Key Responsibilities

Executive & Administrative Support

• Manage the Design Principal’s business and social calendars, ensuring all parties are informed of updates and changes

• Coordinate client meetings, internal studio meetings, and special events

• Review and manage daily emails, delegating and prioritizing as appropriate

• Prepare weekly meeting agendas and follow up on action items

• Maintain accurate daily time tracking and verify billable client hours

Travel & Event Coordination

• Arrange complex domestic and international travel for studio staff, including detailed itineraries and documentation

• Support the planning and execution of business and personal events and gatherings

• Assist with logistics for project installations in collaboration with project managers and design teams

Operations & Communication

• Act as liaison between leadership, clients, and vendors, ensuring a high level of professionalism in all interactions

• Distribute client and project meeting notes to the design team

• Assist with special projects, research, pricing, and general clerical tasks including photocopying, mailing, filing, and preparing packages for delivery

Qualifications

• 3-5+ years of administrative or executive support experience to multiple senior leaders

• Professional demeanor with excellent verbal and written communication skills

• Strong organizational skills with meticulous attention to detail and accuracy

• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint) and comfortable on both Mac and PC platforms

• Demonstrated ability to prioritize, problem-solve, and adapt in a fast-paced environment

• Experience booking travel and managing event logistics

• Collaborative, team-oriented mindset with a proactive approach

• Exceptional attendance, punctuality, and flexibility to work overtime as needed

Preferred Experience

• Previous experience in an interior design, architectural, or creative studio environment

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Job Tags

Work at office,

Similar Jobs

Comsult Connect

Entry Level Personal Assistant Job at Comsult Connect

 ...Job Title :Entry Level Personal Assistant Location: Austin, TX Job Type: Full-time Job Summary We are seeking a motivated and detail-oriented Entry Level Personal Assistant to join our dynamic team. In this role, you will provide comprehensive administrative... 

Allied Universal

Patrol Security Officer - Unarmed Job at Allied Universal

 ...Description Overview Allied Universal, North America's leading security and facility services company, offers rewarding careers that...  ...perks, and more. Job Description We're Hiring Unarmed Security Officers - Patrol in the Downtown area! Pay: $15.00 / hour... 

AB Staffing Solutions

Nurse RN - School RN Job at AB Staffing Solutions

 ...Description AB Staffing Solutions is seeking a local contract nurse RN School RN for a local contract nursing job in Phoenix,...  ...We strive to be the leading provider of healthcare personnel at government and commercial medical facilities across the country. Creating... 

Six Flags Great Escape Lodge

Server Job at Six Flags Great Escape Lodge

 ...orders, serving food and beverages, and processing payments. Create a welcoming and enjoyable...  ...guidelines. Work effectively as part of a team. How You Will Do It Greet...  ...professional appearance and demeanor at all times. Communicate effectively with guests and... 

Instacart Shoppers

Instacart Shopper - Delivery Driver Job at Instacart Shoppers

 ...*Weekly pay with the option of instant cashout Potential to earn tips Special earnings promotions Basic requirements: 18+ years old (21+ to deliver alcohol)Eligible to work in the United States Consistent access to a vehicle and a recent smartphoneAdditional...