Job Description

SUMMARY : Plans, coordinates, and assists with personnel training and staff development programs for organization by performing the following duties. Regular attendance is an essential function of the job. PIC cannot accommodate unpredictable or sporadic absenteeism, unless it is covered by federal/state law ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Confers with and provides support to Training Manager to determine training needs for other departments. 2. Organizes trainings with Training Manager, schedules personnel to attend, makes BEO requests, prepares materials, set up laptop and Training Suite, and prepares certificates of completion. 3. Maintains reservations of Training Suite and HR Laptop for the use of other department required trainings. 4. Presents New Employee Orientation and Hafa Adai Hospitality as deemed necessary by the Training Manager. 5. Prepares storeroom requisitions for supplies needed for training. 6. Maintains and updates Training Calendar on PIC Intranet for the most current trainings. (Human Resources Trainings, Total Quality Experience, Certifications, Safety Training) 7. Maintains attendance records to evaluate participation of Total Quality Experience (TQE) Trainings within each department while monitoring renewals and keeping lists up to date with current employees of specific departments. 8. Maintains and updates training records for employees into Ceridian, updates training schedule/tracking spreadsheet and scans attendance sheets to appropriate file. 9. Processes attendance sheets with Accounting Department to ensure proper compensation of training hours for every attendee. 10. Oversees in-processing of Interns, schedules airport pick-up, coordinates room preparations, takes interns for pre-employment drug testing, processes enrollment for insurance, creates and maintains personnel file with proper documentation, processes visa reimbursement request to accounting, transports interns to Social Security office for application. 11. Oversees out-processing of Interns, schedules airport drop-off, coordinates room inspection for reimbursement, processes cancellation of insurance, coordinates security deposit reimbursement. 12. Maintains Visa listing for all current interns as well as future arrivals and departures with correct information in regard to their program, updates and maintains a master in-house listing which includes all residents. 13. Coordination of interim and final evaluations to the department managers. 14. Oversees the Complementary Room and Friends & Family (F&F) requests for employees. Including submitting requests for authorization, following up on the status, and maintaining the request log. Maintains awareness of Stop Sell dates and seasonal rates. 15. Serves as the primary contact for employee Day Guest requests. Maintains the day guest request log and monitors capacity rates. Ensures employees have signed the benefit and rules policy. Drops off the passes to the Day Guest Counter by 9:30am Monday-Friday and 4:00pm on Fridays for employees visiting on the weekend. 16. Drafts check requests for GHRA Sports Registrations, Certifications, Functions and other training related payments. 17. Assists department with maintaining their employee photo boards. 18. Maintains the HR informational update boards including monthly birthday celebrations and employee anniversaries. 19. Assists with other projects and task as assigned by the Training Manager. 20. Assists with daily HR operations including but not limited to – employee inquiries, nametags order, birthday party planning, training orientation, filing of HR records, conduct HR meetings as assigned, etc. COMPANY STANDARD Ensures /maintains the cleanliness and upkeep of PIC property (picking up loose trash, material and debris and disposing of it in appropriate trash receptacles provided). QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PROBLEM SOLVING : The individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. MATHEMATICAL SKILLS : Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. INTERPERSONAL SKILLS : The individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. REASONING ABILITY : Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instruction exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. ORAL COMMUNICATION : The individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. WRITTEN COMMUNICATION : The individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. LANGUAGE SKILLS : Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manual. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public in a timely manner. PLANNING/ORGANIZING : The individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans. QUALITY CONTROL : The individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. ADAPTABILITY: The individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. DEPENDABILITY : The individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. SAFETY AND SECURITY : The individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly. EDUCATION and/or EXPERIENCE : One-year certificate from college or technical school; or one year related experience and/or training; or equivalent combination of education and experience. TECHNICAL SKILLS : Proficiency in Microsoft Office applications – Outlook, Word, Excel, Publisher. Proficiency in Ceridian, and any other applications that may be used in the daily operations of the HR Department. PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel objects, tools or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions and is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate. This position may require use of personal protective equipment while performing some or all of the duties. IMPORTANT NOTICES This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This document does not create an employment contract, implied or otherwise, other than as “at will” relationship. The company may exercise its employment-at-will rights at any time. Pacific Island Club reserves the right to amend this Job Description from time to time according to business needs, with or without prior written notice. Feel free to share with the company suggestions to alter the scope of your duties and improve the effectiveness of your post. #J-18808-Ljbffr

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