Job Description

Job Summary:
We are seeking an experienced and detail-oriented Assistant Property Manager with a background in commercial property management for our long term client. In this role, you will support the Property Manager in overseeing the daily operations of office, retail, and/or industrial properties. The ideal candidate is highly organized, service-oriented, and comfortable working in a fast-paced, tenant-facing environment.

Key Responsibilities:

• Assist in managing day-to-day operations of commercial properties, including office buildings, retail centers, and/or industrial sites

• Serve as a point of contact for tenants regarding maintenance issues, lease questions, and property concerns

• Coordinate with vendors and contractors for maintenance, repairs, and capital improvement projects

• Monitor rent collections, track delinquencies, and follow up with tenants on outstanding balances

• Assist with lease administration, including lease abstracting, renewal tracking, and compliance monitoring

• Conduct regular property inspections and ensure sites are clean, safe, and well-maintained

• Support budget preparation, financial reporting, and invoice processing

• Maintain accurate tenant records and documentation in property management software (e.g., Yardi, MRI, AppFolio)

• Ensure compliance with lease terms, property policies, and relevant city/state regulations

• Assist with tenant move-ins/move-outs, certificates of insurance (COIs), and building access systems

Qualifications:

• 2+ years of experience in commercial property management is required

• Working knowledge of lease terms, CAM (Common Area Maintenance) reconciliation, and building operations

• Strong interpersonal and problem-solving skills

• Proficient in Microsoft Office Suite and property management software (e.g., Yardi, MRI, or similar)

• Excellent organizational and time management abilities

• High school diploma or equivalent required; associate or bachelor’s degree in Business, Real Estate, or related field preferred

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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