Job Description

PACO Group, Inc. (PACO) is a multidisciplinary project- and construction-management firm supporting major transportation owners across the New York metropolitan region. PACO Group, Inc is supporting the Metropolitan Transportation Authority team for the Second Avenue Subway Phase 2 project, we help drive schedule, cost, and quality objectives on one of the nation's most significant transit expansions. POSITION OVERVIEW - Mid-Level Office Administrator We are seeking a detail-oriented Office Administrator to provide full-time administrative support to the SAS Phase 2 PMC staff. The role is on-site in Manhattan with an immediate start. The selected candidate will coordinate documentation, correspondence, and meeting logistics while safeguarding confidential information and juggling shifting priorities in a fast-paced project office.

KEY RESPONSIBILITIES

Prepare, proofread, and edit routine letters, business correspondence, meeting minutes, and complex project reports. Maintain confidential personnel, contract, and project records in accordance with MTA policies. Track incoming/outgoing documents; file and retrieve records to support audits and management requests. Coordinate calendars, schedule meetings, and arrange travel or on-site logistics for PMC leadership. Monitor office supplies, process purchase requests, and liaise with vendors and building services. Assist with invoice coding, expense reconciliation, and basic data entry as directed. Support special assignments and provide general administrative assistance to project team members. SKILLS & COMPETENCIES Proven ability to handle sensitive information with discretion. Exceptional attention to detail and organizational skills; able to balance multiple deadlines. Clear, professional written and verbal communication. Strong interpersonal skills for interfacing with engineers, consultants, and agency staff. Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint); SharePoint experience a plus. QUALIFICATIONS 5-7 years of progressive administrative experience, preferably within engineering, construction, or transit-related environments. Bachelor's degree preferred (business, communications, or related field). Demonstrated track record composing, editing, and proofreading business documents of varying complexity. Ability to work on-site in Manhattan and adapt to changing project priorities. Benefits 401(k) and 401(k) Employer Matching Health Insurance Dental Insurance Group Life Insurance, LTD and AD&D Paid Time Off Paid Holidays Professional Development Assistance PACO Group, Inc. is committed to furthering opportunities for everyone in the national construction market. The firm periodically reaffirms this commitment through an active affirmative action plan. It provides Equal Employment Opportunities (EEO) to all employees without unlawful discrimination regarding race, creed, color, national origin, sex, age, disability, marital status, religion, military status, pregnancy, sexual orientation, or citizenship status. As an equal opportunity employer, we have recruited, hired, promoted, and retained an ethnically and socially diverse professional staff. Our efforts to date have produced a multidisciplinary workforce - a record of diversity that extends to the highest levels of the firm's management. PACO Group

Job Tags

Full time, Contract work, Work at office, Immediate start, Shift work,

Similar Jobs